Chapter Constitution

PREAMBLE

We, the alumni extension of the National Society of Black Engineers, do hereby dedicate ourselves to develop intensive programs to increase the participation of Black and other ethnic minorities in the field of engineering and engineering technology. We developed a standard of excellence among minority students, practicing engineers, and physical/computer scientists by forming the Gateway Chapter of the National Society of Black Engineers Alumni Extension, a non-profit organization. Initiations of our programs to assist the business and academic community and will serve to strengthen relations between professional industry and the Black community. Members of this organization are encouraged to join and participate in their individual professional societies. This organization will endeavor to provide general counseling to all.

Article I. Name and Type

This organization is the Gateway Alumni chapter of the National Society of Black Engineers, Inc., a not-for profit corporation organized under the laws of the State of Texas and whose headquarters are located in Alexandria, Virginia. While the organization may support political issues, it may not endorse any candidate for public office. The name of this NSBE chapter shall be the National Society of Black Engineers Gateway Alumni Extension Chapter. This chapter is incorporated in Missouri under the laws of the State of Missouri.

Article II. Objectives

The objectives of the Gateway Chapter are:

(a) To provide communication and networking among minorities and to establish a forum to promote minority advancement in the corporate structure.

(b) To encourage minorities to seek advanced degrees, patents, and professional licensing.

(c) To help promote and enhance NSBE and its members.

(d) To support and promote the success of minority students pursuing technical professions.

(e) To help bridge the gap between professional minorities of all social economic categories in order to unify and enhance the minority community as a whole.

(f) To support minority business development.

(g) To keep our membership abreast of the accomplishments of minorities, while addressing to corporate America and the social economic community the capabilities and high level of potential offered by minorities.

(h) To enhance the technical abilities of our members.

Article III. Organization

 

Section 3.01 Membership in the NSBE Gateway Alumni Chapter shall be designated as alumni member, affiliate member, or honorary member.

Section 3.02 Membership Categories:

(a) Alumni members shall be defined as:

(i) A baccalaureate graduate from an accredited educational institution or program with a degree in engineering, engineering technology, applied/physical science, or computer science, or

(ii) A graduate student who has received an undergraduate degree in engineering, engineering technology, applied/physical science, or computer science, or

(iii) An individual who has an Engineer in Training or Professional Engineers certification

(iv) An individual holding a degree in another related field and/or is employed in the practice or management of engineering, engineering support, or support technology, and

(v) Has registered through the payment of annual membership fees.

(b) Senior member shall be defined as an Alumni member who:

(i) Has 10 years of service in the Engineering Profession,

(ii) Has obtained an advanced degree or a professional license,

(iii) Has given at least one year service to the Gateway Chapter, and

(iv) Has made payment of appropriate dues.

(c) Affiliate member shall be defined as a person who cannot be an alumni member as defined in article III Section 2(a), and has registered through the payment of  annual membership fees.

(d) Honorary member shall be defined as a person who:

(i) Does not meet the definition of alumni member or affiliate member but,

(ii) Has made significant contributions to support of the goals of NSBE and/or the Gateway Chapter.

(iii) Has been duly selected by the Executive Board.

Section 3.03 Dues and proof of membership qualifications for Gateway Alumni Chapter membership must be submitted to the Gateway Chapter for review. Upon acceptance, membership will be processed in a manner acceptable to both the national Society and the Gateway Alumni Chapter.

Section 3.04 Membership and participation shall be free from discrimination on the basis of sex, race, religion, ethnic group, age, or national origin.

Section 3.05 Membership may be forfeited or terminated upon violation of any rule or bylaws and/or any conduct determined by the Executive Board or a majority of the members present at a general membership meeting of the Alumni Chapter, considered as a major infraction of the philosophy, purpose, and intent of this organization.

Section 3.06 Graduate students have the choice of belonging to the Alumni Extension or the undergraduate chapter but not both.

Article IV. Organization

Section 4.01 The Gateway Chapter shall be governed by an Executive Board consisting of the Chairperson, Vice- Chairperson, Secretary, Treasurer, and Programs Chair.

Section 4.02 Changes in membership fees can be made only by a two thirds vote of the alumni and senior members upon the recommendation of the Executive Board.

Section 4.03 Dues will not be prorated.

Section 4.04 Membership fees for Graduate Engineering students, IMMEDIATE Baccalaureate Engineering Graduates, and RECENT NSBE student members shall be determined as follows:

(a) Full annual chapter dues shall be required of graduates who complete course work between the beginning of the fiscal year and the last semester of the current year.

(b) Chapter membership dues shall be waived for graduates of the first semester of the year until the end of the current fiscal year.

Section 4.05 These dues shall be used to support the objectives of the Gateway Chapter and the National Society of Black Engineers Alumni Extension.

Article V. Administration

Section 5.01 There shall be an Executive Board of the Gateway Alumni Chapter which shall consist of the:

(a) Chairperson

(b) Vice Chairperson

(c) Secretary

(d) Treasurer

(e) Programs Chairperson

Section 5.02 The Executive Board shall:

(a) Determine all questions of policy and shall administer the affairs of the Gateway   Alumni Chapter under the Constitution and Bylaws, and the general provisions of the law under which the National Society of Black Engineers are incorporated.

(b) Be subject to the orders of the membership and none of its acts shall conflict with decisions made by the vote of the general body, or the goals and objectives of the organization.

(c) Not receive any salary for service.

(d) Act as the communication link between the Gateway Chapter and the Regional and National NSBE Alumni Extensions and Executive Boards.

(e) Coordinate activities at all levels of the Gateway Alumni Chapter.

(f) Compile the Gateway annual report, consisting of activities, financial status, and membership.

Article VI. Nomination and Elections

Section 6.01 A slate of candidates for elections shall be circulated for receipt by all voting members prior to the election.  Said circulation shall include the date, time, and place of elections, and shall constitute full and proper notice of elections.

Section 6.02 Nominations are welcomed from the floor immediately prior to the time of elections.

Section 6.03 Election of officers shall be by ballot and shall be by a majority vote of the Voting Members present.

Section 6.04 All candidates shall be in good financial standing on both the national and chapter levels.

Article VII. Operations

Section 7.01 The fiscal year of the Gateway Alumni Chapter shall concur with that of the National Society.

Section 7.02 Contracts, leases, or other instruments executive in the name of and on behalf of the chapter will be signed by the Secretary and countersigned by the Chairperson or Vice-Chairperson.

Section 7.03 The Gateway Alumni Chapter will keep correct and complete books and records of account, and will keep minutes of the proceedings of its Members, Executive Board and Standing Committees. The Chapter will keep a membership register giving the names, addresses, and showing classes and other details of the membership of each class, and the original or, a copy of its Bylaws including amendments to date on file for viewing by any Member giving reasonable written notice of request for such viewing.

Section 7.04 The Gateway Alumni Chapter shall submit reports to the national office as outlined in the National Operating Guidelines.

Article VIII. Administrative Offices

Section 8.01 All elected offices will be held by members in good standing and free from disciplinary action or probation.

Section 8.02 The elected offices of the Gateway Chapter and Executive Board shall be:

(a) Chairperson

(b) Vice – Chairperson

(c) Secretary

(d) Treasurer

(e) Programs Chairperson

Section 8.03 Any member of the Gateway Alumni Chapter is eligible for elected office who is:

(a) An active alumni member as defined in Art. III, Sec. 2.

(b) Free from disciplinary action or probation.

(c) Has been active in the National Society of Black Engineers St. Louis Gateway Alumni Chapter for 6 months prior to running for office.

Section 8.04 Full time graduate students may not hold elected or appointed office simultaneously in a NSBE student chapter and the Gateway Alumni chapter.

Section 8.05 The Executive Board elect shall take office thirty (30) days following the election and shall serve a one-year term.

Section 8.06 Should a vacancy occur in the office of Chairperson, the unexpired term shall be filled by the Vice Chairperson

Section 8.07 Should a vacancy occur in any office other than Chairperson, the unexpired term shall be filled by appointment by the Chairperson after soliciting the membership for an appointee. The appointment shall be approved by the Executive Board.

Section 8.08 Elected officers shall serve for a term of one (1) year, and shall not serve in the same office for more than four (4) consecutive terms. Committee Chairs are not term limited.

Section 8.09 whenever and wherever necessary, any impeachment of an elected officer or officers shall be conducted in accordance with Robert’s Rules of Order newly revised.

Section 8.10 The previous Chairperson shall serve as Chairperson Emeritus, with the approval of the Executive Board.

(a) The Chairperson Emeritus shall serve as an advisor to the Executive Board and shall not have a vote as Chairperson Emeritus. The term will be one (1) year beginning thirty (30) days after elections.

Section 8.11 Elections of Offices:

(a) Executive Board elections will take place annually.

(b) The Executive Board shall appoint an elections committee to compile and disseminate documents and procedures to members seeking office. This election committee will also coordinate the election with the supervision of the Parliamentarian.

(c) Election of the Executive Board shall take place no less than 30 days prior to the start of the national Conference.

Section 8.12 Positions Appointed by the Executive Board

(a) Parliamentarian

(b) Sergeant of Arms.

Section 8.13 Elected and appointed officers may not serve on the national NSBE Advisory Board

Section 8.14 All elected officers shall be in good financial standing on both the national and chapter levels.

Article IX. Duties of Elected Officers

Section 9.01 The duties of the elected officers are:

(a) Chairperson:

(i) Shall serve as the Administrative Zone Leader.

(ii) Acts as the Chief Executive of the Gateway Chapter.

(iii) Is limited to two consecutive terms.

(iv) Shall preside over all official meetings of the Gateway Alumni Chapter.

(v) Shall serve as the representative of the Gateway Alumni Chapter.

(vi) Shall appoint with the advice and consent of the Executive Officers, except where otherwise provided for in this document.

(vii) Shall not be entitled to vote on any Gateway Alumni matter while presiding over the General membership, Executive Board, or Standing Committee, with the exception of ties and elections.

(viii) Shall be an ex officio member of all standing committees.

(ix) Shall administer the Constitution, Bylaws, policies, and procedures of the National Society of Black Engineers and the Gateway Alumni chapter.

(x) Shall render reports and accountings to the General Membership, the Chapter Executive Board, and national Office as required by the National Operating Guidelines.

(xi) Shall have the general powers and duties of management usually invested in the office of Chairperson or Chairman including general supervision, direction and control of the business affairs of the association.

(xii) Shall render a transition report at the close of the term of office.

(xiii) Can veto committee decisions but can be overruled by a 2/3 vote of the voting-eligible general body present.

(b) Vice – Chairperson:

(i) Shall serve as the Membership Zone Leader.

(ii) Shall preside in the absence of the inability of the Chairperson.

(iii)Shall perform any activities, duties, and responsibilities as designated by the Chairperson.

(iv) Shall coordinate the activities of all committees.

(v) Shall render reports and accountings to the General Membership, the Chapter Executive Board, and national Office as required by the National Operating Guidelines.

(vi) Shall render a transition report at the close of the term of office.

(vii) Oversees and monitors all committee activities.

(viii) Serves as liaison between committees and the Executive Board.

(c) Secretary:

(i) Shall serve as the Communications Zone Leader.

(ii) Shall fill and countersign all certificates issued and keep and make proper entries in the books of the Gateway Alumni Chapter.

(iii) Shall serve all notices required by law or the Bylaws.

(iv)  Shall record accurately the minutes of all meetings of the General membership and the Executive Board and make available the minutes to all members upon request.

(v) Shall develop and implement a process to have current membership lists updated and available at every meeting to allow determination of eligible voting members for a quorum

(d) Treasurer:

(i) Shall serve as the Finance Zone Leader.

(ii) Shall keep accounts and depot organization funds of the Gateway Alumni Treasury. Accounts should reflect the financial condition, business transactions, assets, liabilities, properties, receipts, disbursements, gains, losses, and financial trends of the organization. Depositories and valuables shall be in the name of the association and in a manner prescribed by the Executive Board.

(iii) Shall sign any checks, drafts, promissory notes, orders for the payment of money, and other evidences of indebtedness of the Gateway Alumni Chapter and countersigned by the Chairperson or Vice-Chairperson except as otherwise provided by law.

(iv) Shall ensure that expenditures made for the Gateway Alumni business be in a manner approved by the Executive Board.

(v) Shall maintain the membership roll and collect annual dues of the Gateway Alumni Chapter in a manner developed along with the Executive Board.

(vi) Shall render reports and accountings to the General Membership, the Chapter Executive Board, and National Office as required by the National Operating Guidelines.

(vii) Shall ensure on a annual basis that the book of accounts be audited in a manner prescribed by the Executive Board.

(viii) Shall render a transition report at the close of the term of office.

(e) Programs Chairperson:

(i) Shall serve as the Programs Zone leader.

(ii) Shall identify and implement chapter programs to meet the goals and objectives of Gateway Alumni Chapter in addition to the National and Regional goals and objectives.

(iii) Develops and maintains the Program Planning Manual with the assistance of the Treasurer, Finance Chairperson, and Vice-Chairperson.

(iv) Shall coordinate all existing NSBE Gateway Alumni Extension chapter programs.

(v) Shall identify and implement regional activities to provide assistance and support to NSBE collegiate and PCI students.

Article X. Zones

Section 10.01 There shall be three (5) standing Zones of the Gateway Alumni Chapter, which are:

(a) Administrative

(i) The Administrative Zone shall consist of the Chairperson, Chairperson-Elect, Secretary, Treasurer, Programs Chairperson, and the Alumni Chairperson-Emeritus. The Chairperson shall coordinate the work of this zone.

(b) Membership

(i) The Membership Zone shall consist of the Chairperson-Elect and membership committee (if it exists). The Alumni Chairperson-Elect shall coordinate the work of this zone.

(c) Finance

(i) The Finance Zone shall consist of the Alumni Treasurer and any Finance committees (if they exist). The Treasurer shall coordinate the work of this zone.

(d) Communications

(i) The Communications Zone shall consist of the Secretary and Telecommunications Chairperson. The Alumni Secretary shall coordinate the work of this zone.

(e) Programs (PCI, Technical Resource, Professional Membership Development, etc.)

(i) The Programs Zone shall consist of the Programs Chairperson and any program committees (if they exist). The Programs Chairperson shall coordinate the work of this zone.

Section 10.02 The chairpersons of these committees shall report to the Vice Chairperson. In the event of a dispute (either intercommittee or intracommittee), the Committee Chairperson shall call on the Vice Chairperson for advice.

Section 10.03 The duties of each Zone shall be as follows:

(a) Administrative

(i) The Administrative Zone shall perform the duties outlined in Article 5 Section 5.02.

(b) Membership

(i) Provide strategies to increase the membership of the Gateway Chapter.

(ii) Recommend recruitment activities to the Gateway Executive Board.

(c) Finance:

(i) Provide strategies to ensure the financial strength of the Gateway Chapter.

(ii) Recommend fundraising programs to the Gateway Executive Board.

(iii) Initiate and maintain appropriate documents to retain non-profit status for the Gateway Chapter.

(d) Communications:

(i) Promote a positive image for the Gateway Chapter.

(ii) Ensure communication with other organizations of mutual interest and the community.

(iii) Actively conduct membership recruitment activities and ensure membership enrollment.

(iv) Maintain a database of graduating students for potential membership.

(v) Maintain a database of current members.

(vi) Prepare releases for advertising organizations.

(vii) Develop and implement mechanisms to ensure the distribution of Alumni information and notifications to the general membership, corporations, national Alumni Executive Board, and other organizations of mutual interest.

(viii) Prepare newsletters.

(ix) Prepare the annual report with data compiled by the Executive Board.

(e) Programs:

(i) Design and implement programs to carry out the goals and objectives of the Gateway Chapter.

Section 10.04 In addition to the above duties, the committees will carry out assignments deemed necessary by the Executive Board.

Section 10.05 The Executive Board will create and appoint chairs for any special committee(s) as the

need for them arises.

Section 10.06 All committee chairs are required to submit a transition report at the close of the term of office.

Article XI. Quorum

Section 11.01 A quorum is necessary to conduct the official business of the Gateway Alumni Chapter.

Section 11.02 A quorum shall consist of:

(a) Three Executive Board members including either the Chairperson or Vice-Chairperson, and at least five voting-eligible alumni members for a General Membership meeting.

(b) Three (3) members of the Executive Board including either the chairperson or Vice-Chairperson for an Executive Board meeting.

(c) The Committee Chair, Chapter Chairperson or Vice-Chairperson, and two active committee members for a Standing Committee meeting.

Article XII. Meetings

Section 12.01 The General Membership and the Executive Board shall meet at least quarterly.

Section 12.02 Special meetings may be called by the Chapter Chairperson, a majority of the Executive Board, or a majority of the General Members, provided that notice is given seven (7) days in advance. In order to transact business at such meetings an eligible quorum must be present.

Section 12.03 Meeting time and place should be determined by consensus, voting, or the discretion of the Chairperson.

Section 12.04 The Gateway Alumni Chapter shall support the annual meeting of the National Society of Black Engineers in order to:

(a) promote technical expertise, professionalism, networking, and fellowship among black and   ethic minority engineers;

(b) manage, plan, coordinate, and implement NSBE business functions;

(c) provide at least one meeting of the NSBE Executive Board and local chapter personnel;

(d) review the past fiscal year of the National Society.

Article XIII. Amendments

Section 13.01 Proposed Amendments must be submitted in written form by a current alumni member to the Executive Board to be reviewed. The proposal must be clearly stated and justified.

Section 13.02 Proposed amendments to this Constitution shall be approved by a two-thirds vote of the voting-eligible general membership, or a two-thirds vote of the Executive Board.

Section 13.03 Ratification of any amendments to this constitution shall be subject to a two‑thirds (2/3) affirmative vote of the majority of the voting-eligible members present at a regular meeting of the Gateway Alumni Chapter.

Article XIV. Parliamentary Authority

Section 14.01 The rules contained in the most current edition of Robert’s Rules of Order Newly Revised shall govern the proceedings of this Association in all cases not provided for in these By‑Laws or in the standing rules.

Article XV. Interpretations

Section 15.01 All questions of interpretation of the Gateway Chapter Alumni Constitution and By‑Laws shall be reviewed by the Chapter Parliamentarian with a recommendation to and decision decided by the Gateway Alumni Chapter Executive Board.

Article XVI. ByLaws

Section 16.01 The Bylaws of the chapter shall be amended by a two-thirds vote of the voting-eligible general membership or a two-thirds vote of the Executive Board.

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